12/07/2023 – Meeting Minutes
Date: December 7, 2023
Time: 12:22 PM – 12:47 PM
Location: Birch Creek Golf Course
Presiding Officer: Bill Peterson (Chamber President)
Attendees Table
| Name | Organization | Notes |
|---|---|---|
| Bill Peterson | Smithfield Chamber | Welcomed members; served as Chamber President for two years |
| Nicole Zollinger | Not specified | Presented Night of Giving review and instructions; requested feedback |
| Terri Stapley | Not specified | Presented financial numbers and revenue report |
| Rhonda Wright | Not specified | Contact for business items/emails |
| Kim Tippetts | Not specified | Gathers family names, tracks changes, researches needs |
| Josh | Preston Watts | Represented Preston Watts for Business of the Year award |
| Amie McNeil | Smithfield Chamber | Incoming President for the next year |
| Mayor Kris Monson | Smithfield City | Shared thanks and remarks on community housing/income disparity |
| Scott | Not specified | To meet with Bill Peterson regarding thank you gift |
| Jared | Not specified | Auctioneer for the Night of Giving event |
Agenda Notes
- The meeting was called to order at 12:22 PM.
- Bill Peterson welcomed Chamber Members and thanked Birch Creek Golf Course for hosting.
- Gratitude expressed to volunteers who assisted with the Night of Giving.
- No business reviews were conducted this month to allow more time for Night of Giving business.
Discussion Points
- Cache Chamber: The Cache Chamber attended the Night of Giving. They invited the Smithfield Chamber to join them. Discussion points included that the Cache Chamber is more expensive and business-oriented, while the Smithfield Chamber focuses on service. Potential for mutual coordination and support was discussed.
- Night of Giving Revenue and Expenses:
- Total Revenue: $47,000 (approximately $3,000 less than the previous year).
- Credit card fees were charged to individuals this year to offset costs.
- Total Expenses (Lees, supplies, etc.): $11,160.
- Donations to children: $27,000 ($3,000 more than the previous year).
- Chamber administration fees: $8,000.
- Reserve funds: Over $800.
- Community Impact: Currently helping 170 children; expected to reach approximately 200. Toys for Tots reported a higher need this year, helping around 2,200 kids.
- Recognitions:
- Preston Watts (Josh) was named Business of the Year.
- Schreiber’s (cheese donations), Sky View (provided building), Firehouse and Smithfield Rec. Center (hosted Angel Trees), and Lees (linens and servers) were thanked for their contributions.
- Auction Improvements/Ideas:
- Auctioneer Jared should emphasize that bidding helps the kids rather than just the value of the item.
- Invite new/different people strategically who have an interest in auction items.
- Push “2 misfit tables” back farther.
- Send letters for names earlier in Aug/Sept.
- Increase help with set-up, ticket sales, and runners for donations.
Action Items
- Rhonda Wright: Chamber members should email Rhonda Wright with any business items to be sent out this month.
- Family Contacts: Contact families by Monday, December 11th at the latest to verify address, other children, and urgent needs.
- Needs/Wants: Meet families’ needs first before working on wants.
- Donations: Use Angel Tree donations to stretch allocated dollars; leftover items will go to Family Place or Toys for Tots.
- Updates: Send any family status changes to Nicole to update Kim Tippetts.
- Receipts: Shoppers must keep all receipts and return them to Nicole or Terri. Receipts must not be left with YSA.
- YSA Gift Delivery: If using YSA for wrapping/delivery, gifts must be at the Church building behind Smithfield McDonalds by Dec 18th at 6:00 PM.
- Bill Peterson: Meet with Scott to select a thank you gift (Schreiber’s cheese).
- Feedback: Send event feedback to Nicole Zollinger.
Calendar Items
- Monday, December 11, 2023: Deadline to contact assigned families.
- Monday, December 18, 2023 (6:00 PM): Deadline for gift drop-off at the Church building (behind Smithfield McDonalds on 2nd North) for YSA wrapping.
- Monday, December 18, 2023 (6:00 PM – 7:00 PM): YSA wrapping session.
Next Meeting Info
The specific date and time for the next meeting are not stated. It was noted that Amie McNeil will serve as the next President.